HPME Board Mission Statement

Our mission is to enhance the quality of life in our community through:
- proactive, efficient, and effective management of available resources;
- helping to ensure the safety and security of the community;
- consistent, reliable, amicable enforcement of the Covenants, Conditions, and Restrictions; and
- providing fair, ethical, and fiscally responsible solutions that promote a strong sense of community in order to protect and to enhance property values and to make HPME an attractive, pleasant, and enjoyable place to live.

About HPME

High Peak Mountain Estates Inc., POA is a non-profit corporation. Association membership is automatic when a property is purchased within the neighborhood. The Association is responsible for maintaining the roads and for providing architectural control and compliance with the HPME Declaration of Covenants, Conditions, and Restrictions.

Board Values

Good Neighbors - Board members are neighbors first, Board members second. Board members volunteer and are elected by fellow property owners to serve the interests of the community.
Community - We highly value fostering a strong sense of community and neighborliness.
Common Good - Issues presented to the Board are evaluated on their merits to HPME POA without regard to person or group.
Property Maintenance - As a community there is a shared responsibility in HPME for safety and collective "curb appeal". Well-maintained road frontage along all properties complements HPME and contributes to property values and safety.
Continuous Improvement - The Board will endeavor to be responsive to ever-changing needs of HPME by the policies and decisions that are made, while remaining true to the Covenants, Conditions, and Restrictions and the Bylaws for the continuous improvement of our Community.

High Peak Mountain Estates' Board of Directors

President: Buddy Vance

president@highpeakestates.com
The President/Public Relations Officer is the first point of contact for the membership and public. This officer interfaces with the general public as well as property owners on behalf of the Board. This officer maintains good community relations on behalf of the Association and works with any property owner who has questions, concerns, or challenges. Whenever possible, the property owner will be directed to the person who can best address the issue or question. Along with at least one other board member, this officer verifies the returned vote count on any letter or electronic ballots sent to the general membership. During Board of Directors and Membership meetings, this officer, or designee, is responsible for the orderly control of the meeting agenda, to effectively conduct the meeting and ensure that the membership meetings are conducted as outlined in the agenda. This officer shall be responsible for ensuring that HPME documentation is properly written and that documents are complied with by the Board members and the membership of the Association as outlined in the documents.

Secretary: Fransien Schuller

secretary@highpeakestates.com
The Secretary's duties include, but are not limited to, arranging for the meeting place and equipment for all General Membership meetings, attending General Membership and Board of Directors meetings and recording meeting minutes. The secretary prepares and sends the meeting minutes to the Board for approval. Within 30 days of approval, the secretary will post the minutes to the Association's website and send the minutes to the membership. If the secretary cannot attend a meeting, he/she will arrange for another board member to record the minutes. The Secretary prepares and mails welcome letters to new members and also correspondence from the Board to property owners, individuals or businesses as needed. The Secretary transmits electronic email notices to the membership when necessary. The secretary mails notices or correspondence to members who do not have an email account. The Secretary mails letter ballots, for voting purposes, to members. When needed, the Secretary assists the treasurer to mail out due or past-due invoices and lien notices.

Treasurer: Phil Brown

treasurer@highpeakestates.com
The Treasurer handles all financial activity for the association. Treasurer will ensure that Generally Accepted Accounting Practices (GAAP) rules are followed for all financial record keeping, and that an audit trail is continually maintained for 5 years. The Treasurer will prepare and mail or email to the membership all assessment invoices, past due notices, and lien notices. The Treasurer shall receive and deposit in appropriate bank accounts all monies of the Association, and shall disburse such funds as directed by Board and/or annual Budget. At the Board's direction, the Treasurer will initiate all lien actions for delinquent assessments and as required coordinate with the association attorney. The Treasurer will respond to any financial inquiries to the association and will prepare the yearly IRS tax filing. At the Board's direction, the Treasurer will create a proposal for the annual budget to be presented to membership at semiannual fall meeting for ratification. The Treasurer will prepare the annual year ending financial reports (Revenue & Expense Report, Financial Position/Balance Sheet Report, and Budget vs Actual Summary Report), all of which will be posted to the HPME web page for members viewing and US mail non-email members 30 days after year ending. The Treasurer will maintain current year financial reports (Revenue & Expense Report, Financial Position/Balance Sheet Report, Budget vs Actual Summary Report) to be presented to the membership at each semiannual membership meeting and posting quarterly to HPME web page for members viewing. The Treasurer will monitor the Association U.S. Post Office box periodically and deliver "other" mail to the appropriate HPME Board official in a timely manner. The Treasurer and/or President, serve as signatory(ies) on all financial accounts.

Covenants Officer: Jim Crozier

covenants@highpeakestates.com
The Covenants Enforcement Officer works with all High Peak Mountain Estates property owners to assure that they are aware of and in compliance with Covenants and Restrictions, DOC-003, and Building Standards, REC-002. This officer makes certain that property owners, who are planning to build or do an exterior remodeling on their property, receive the F-002(B) Architectural Control check sheet, F-030 Contractor/Buyer Disclaimer, and F-032 Construction Deposit Agreement.
The board highly recommends the submittal of the F-002(A), Preliminary Architectural Check Sheet to the Covenants Officer in the early planning stages of a residence before plans are completed to check the main restrictions of the covenants and building standards on a residence or outbuilding.
Once the property owner has completed plans (before acquiring permit from Burke planning board), the site plans, the building (house, addition, and/or outbuildings) drawings, and HPME required forms are to be submitted to the Covenants Officer. This officer ensures plans are in compliance with all Association Covenants and Building Standards, Doc-003 and Rec-002, and then submits required documentation to Board of Directors for review. After the Board of Directors' decision, the Covenants Officer will document and submit to property owner approval or non-approval of plans using F-002(B). If approved, this officer will collect $1000 and a signed F-032, Construction Deposit Agreement, allowing the homeowner to start the building process.
On a minimum monthly basis, the Covenants Officer will verify that partial clearing of lots, new home construction or remodeling projects of existing structures will continue to meet the covenants requirements.
After the building or remodel is complete the Covenants Officer will prepare the Final Property Owner Checklist for Surety Deposit Refund F-033 and if approved will submit to HPME treasurer for a refund to the property owner. If violations are found this officer will list issues and submit to the board for assessment of a partial or no refund.
On an annual basis the Covenant Officer, working with Roads Officer, shall monitor culverts, ditches, assuring flow of water is not obstructed.(Ref 9.2 of covenants) and that a clear four foot passage from road edge is maintained. In the event that a homeowner/property owner is found to be in violation of the covenants, a written notice shall be delivered to the Board of Directors for appropriate action to be taken.

Roads Officer: Robert Strini

roads@highpeakestates.com
The Roads and Maintenance Officer is responsible for maintenance of all association roads, regulatory signs, safety mirrors, culverts and road drains. This officer, or designee, oversees all gates, street signs, security related issues, snow removal, safety mirror placements and as necessary, mowing or spraying right of ways, and working with Covenant officer when there is storm damage cleanup or repairs required as a result of a storm. This may include development of a specific bid proposal, solicitation of bids, verifying work being done is within the legal scope of the project, verifying contractors insurance is in effect and with approval of the Board of Directors, signing the contract and monitoring the work to assure that it meets the contract specifics. . On an annual basis the Roads Officer working with Covenants Officer, shall monitor culverts, ditches, assuring flow of water is not obstructed.(Ref 9.2 of Covenants) and that a clear four foot passage from road edge is maintained.